Essential Tools for Managing Software Projects

Running software projects from concept to production requires much more than jumping into writing code. My most recent large project was to build a CMS for FEE.org. Making this project a success in just three months required several key processes and tools. Let’s review the high-level process I used and the tools that made it possible:

Development Process Overview

Here is a high level overview of the implementation process:

  1. Interview stakeholders—understand their workflow and goals for the new site
  2. Perform in-depth site survey—build a sitemap to understand site structure
  3. Document types/page fields—survey all fields (properties) used on each page, think about how they are related
  4. Template design—a combination of creating the visual design of the old site and building static HTML for the new one
  5. Document type design—implement the document types in Umbraco based on the Page Field survey results
  6. Custom functionality—implement all the custom functionality not provided by the Umbraco CMS – payments, custom widgets, etc.
  7. Content migration—prepare a set of migration tools which would be run at the time of the switch
  8. Live release—execute the switch, including the final migration of content and media from old site to new.

Tools Overview:

  • Basecamp: basecamp was used in lieu of email for information discussions.
  • JIRA: JIRA is used to manage all development tasks
  • BitBucket (git): contains source code & database scripts,
  • TeamCity: build server used for continous integration of the dev servers and production releases
  • Amazon Web Services: hosts the application, include website, DB, email, storage, etc
  • Hangouts/Skype: Permanent Hangout is used for ongoing discussion, weekly video calls on Hangout and Skype for team meetings.
  • Evernote: a project notebook contains interview notes and other various technical snippets which I might need to refer to
  • LastPass: password manager which I use to store all project credentials and share them with the team

Essential Tools in Detail:

JIRA Release Schedule:

A JIRA project is the first development artifact that I create. It contains the development plan, all the individual dev tasks, time tracking, and links to git commits. A project schedule is important to stakeholders, so I organize a high-level tasks list into pre-launch and post-launch releases:


JIRA Kanban Board

The JIRA Agile Board is how I organize my tasks. If there is a dedicated PM who is familiar with scrum, I will use the scrum board, otherwise I will use the more flexible Kanban board. I configured it into the standard four lanes:


JIRA Task Detail:

Pretty standard. I link JIRA to git so the commits for each task are visible, and also to TeamCity, so that the build status for each commit is linked.  As I work on stories, I add screenshots and technical notes, for myself as much as the tester/product owner.



I use a modified git-flow process—each commit is tagged with a build, releases are tagged by date, and released code is merged to master.



Each commit is automatically deployed to the dev site. Live releases are triggered from TeamCity took. I configure the Publish Web wizard in Visual Studio—this creates an msbuild configuration which I can trigger in the TeamCity build:


New Relic Monitoring

New Relic is pretty essential to running lots of websites without an ops team. It sends alerts when there is any problem and makes it easy to identity problematic components.



Everynote contains technical notes, potential third party components, and client interviews, airplane tickets, and a lot of other information I may need to refer to:



Last but not least, I write regular emails and reports to communicate project status information to non-technical stakeholders and educate them about the development process.


Subscribe on YouTube

Free the People publishes opinion-based articles from contributing writers. The opinions and ideas expressed do not always reflect the opinions and ideas that Free the People endorses. We believe in free speech, and in providing a platform for open dialog. Feel free to leave a comment!

David Veksler

Bitcoin advocate. Cypherpunk. Liberty maximalist. Enemy of fiat money, fiat food, fiat education. Founder of The Bitcoin Consultancy, Vellum Capital

View Full Bio

Add comment

Your email address will not be published. Required fields are marked *

Featured Product

Join Us